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Information to be published |
How the information
can be obtained |
Cost |
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Class 1 - Who we are and what we do:
Kippax Parish Council.
The first tier of local government. |
Hard copy.
Website |
10p per sheet. |
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Who’s who on the Council and its Committees
Please see list of Groups and Members. |
Hard Copy
Website |
10p per sheet. |
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Contact details for Parish Clerk and Council members.
Please see Communications List |
Hard Copy
Website |
10p per sheet. |
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Location of main Council office and accessibility details.
The Stables, Rudstone Grove Sherburn in Elmet LS25 6BN |
Hard Copy
Website |
10p per sheet. |
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Staffing structure
The Clerk and Responsible Financial Officer |
Hard Copy
Website |
10p per sheet. |
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Class 2 – What we spend and how we spend it
- (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit).
- The budget is set in November for the coming year; The Precept for the coming year is set during the January meeting.
- A copy of the annual budget and monthly expenditure is provided.
- The previous financial year budget and expenditure is provided.
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Hard copy
Website |
10p per sheet. |
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Annual return form and report by auditor.
Report to be available following external audit |
Hard Copy
Website |
10p per sheet |
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Finalised budget. To be published following budgeting meeting in November and following approval of full council in January |
Hard Copy
Website |
10p per sheet |
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Precept. Based on above an published in January |
Hard Copy
Website |
10p per sheet |
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Borrowing Approval letter Not applicable |
Not applicable |
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Financial Standing Orders and Regulations |
Hard Copy
Website |
10p per sheet |
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Grants given and received Part of financial minutes |
Hard Copy
Website |
10p per sheet |
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List of current contracts awarded and value of contract |
Hard Copy
Website |
10p per sheet |
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Members’ allowances and expenses.
- Part of budget and monthly update.
- NOTE Budget is a total for all councillor expenses not individual councillors
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Hard Copy
Website |
10p per sheet |
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Class 3 – What our priorities are and how we are doing |
Hardcopy
Website |
10p per sheet |
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Parish Plan:
The Parish Plan is currently being finalised and will be adopted during the January Council Meeting. |
Hard Copy
Website |
TBA |
- Annual Report of Parish Meeting.
- Minutes of meetings
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Hard Copy
Website |
10p per sheet |
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Quality status N/A |
N/A |
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Local charters drawn up in accordance with DCLG guidelines.
Kippax Parish Council/ Leeds City Council Charter |
Hard Copy
Web Page |
10p per sheet |
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Class 4 – How we make decisions
- Meeting agendas are drawn up each month and the official summons is posted in the council notice boards 5 days (3 clear days) before the monthly council meeting.
- The agenda itemises all the decisions required and approval for all expenditure.
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Hard Copy
Website |
10p per sheet |
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
List of all meetings to be published at start of the financial year. (April) |
Hard Copy
Web Site |
10p per sheet |
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Agendas of meetings (as above) |
Hard Copy
Website |
10p per sheet |
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Minutes of meetings (as above) – N.B this will exclude information that is properly regarded as private to the meeting. |
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Reports presented to council meetings –
Minutes of all meeting. |
Hard Copy
Website |
10p per sheet |
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Responses to consultation papers |
Hard Copy |
Individual priced at cost |
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Responses to planning applications
Planning committee meeting minutes |
Hard Copy |
10p per sheet |
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Bye-laws |
N/A |
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Class 5 – Our policies and procedures
- (Current written protocols, policies and procedures for delivering our services and responsibilities)
- Current information only
- Funding Application Process
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Held by Treasurer
Hard Copy |
10p per sheet |
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Policies and procedures for the conduct of council business:
The council operates via the following controls.
- Standing Orders.
- Financial Regulations
- Risk Management.
- Committee and working group terms of reference
- Delegated authority in respect of officers
- Code of Conduct
- Policy statements
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Hard Copy
Website |
10p each sheet |
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
- Equality and diversity policy
- Health and safety policy
- Risk Assessment Policy.
- Recruitment policies (including current vacancies)
- Advertise, receive applications, interview by two councillors and member of YLCA
- Policies and procedures for handling requests for information.
- As recently undertaken.
- Clerk responds and information made available via this process.
- Complaints procedures (including those covering requests for information and operating the publication scheme)
- Clerk responds and brings to the Chairman’s notice ASAP. Put on agenda for full meeting. Action resolved.
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All held by Clerk |
All 10p per sheet |
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Information security policy
As required by statute |
TBA |
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Records management policies (records retention, destruction and archive)
A required by statute |
Held by the Clerk
Hard Copy |
10p per sheet |
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Data protection policies
As required by statute |
TBA |
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Class 6 – Lists and Registers
Currently maintained lists and registers only |
Hard copy
Held by the Clerk. |
10p per sheet |
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Any publicly available register or list.
- List of Interests.
- Acceptance of Office.
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Hard Copy
Held by Clerk |
10p per sheet |
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Assets Register |
Hard Copy
Web Site |
10p per sheet |
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
Register not held
at present. |
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Register of members’ interests |
Held by the Clerk |
10p per sheet |
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Register of gifts and hospitality |
No gifts received. |
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Class 7 – The services we offer
A quarterly magazine is produced for the public and businesses. A copy of this magazine is delivered to every resident and business in the village.
Current information only |
Hard copy. |
Free. |
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Allotments |
N/A |
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Burial grounds and closed churchyards |
N/A |
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Community centres and village halls |
N/A |
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Parks, playing fields and recreational facilities |
N/A |
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Seating, litter bins, clocks, memorials and lighting |
N/A |
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Bus shelters |
N/A |
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Markets |
N/A |
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Public conveniences |
N/A |
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Agency agreements |
N/A |
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
N/A |
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Additional Information
- This will provide Councils with the opportunity to publish information that is not itemised in the lists above.
- All listed information is held by The Clerk, contact details below,
- The website is currently being populated with all relevant information.
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